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Privacy Policy

Last updated: September 14, 2024

This Privacy Policy describes our policies and procedures regarding the collection, storage, use, and disclosure of Personal Data of a person who participates in the Activities of the Society. 

The Austrian Society and its charitable arm, the Austrian Society Trust Fund (together, the “Austrian Society” or “we”), organize events for the Austrian community in Montréal and surrounding areas, open to Austrians, people of Austrian descent, and all friends of Austria. We communicate information regarding such events, both past and future, as well as other news and other events that may be of interest to the community we serve, which communication is done in various ways such as through emails, social media posts, direct messaging, and publishing information on our website. We refer to such activities, collectively and individually, as the “Activities”. As part of the organization of such Activities, we collect Personal Data. 

By using this website, by allowing us to communicate with you regarding the Activities and by participating in our Activities, you agree to the terms of this Privacy Policy. 

Interpretations and definitions

Interpretations

Capitalized words have the meaning set out below.

The expressions “such as”, “including” shall always be understood to refer to non-exhaustive lists or examples.

Definitions

For the purposes of this Privacy Policy:

Collecting and using your Personal Data

Types of data collected

Personal Data

While participating in our Activities, we may ask you to provide us with certain Personal Data. Such Personal Data may include, depending on the circumstances:

Usage Data

Usage Data is collected automatically when using the Website.

Usage Data may include information such as your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.

When you access the Website by or through a mobile Device, we may also collect certain information automatically, including, but not limited to, the type of mobile Device you use, your mobile Device unique ID, the IP address of your mobile Device, your mobile operating system, the type of mobile internet browser you use, unique device identifiers, and other diagnostic data.

We may also collect information that your browser sends whenever you visit our Website or when you access the Website by or through a mobile Device.

Tracking technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on our Website and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information, and to improve and analyze our Activities, including the Website. The technologies we use may include:

We use Cookies for the purposes set out below:

Use of your Personal Data

The Website and Activities are situated within the jurisdiction of Quebec, Canada. All Personal Data is processed in compliance with the laws applicable in Quebec. The Austrian Society may transfer Personal Data outside of this jurisdiction as detailed in this Privacy Policy, and always in the goal of being able to offer its Activities to you. Data handled by third-party Service Providers may be transferred beyond this jurisdiction and is governed by the privacy policies of such Service Providers. The Austrian Society disclaims any responsibility for the actions or practices of third-party Service Providers 

The Austrian Society may use Personal Data for the following purposes:

We may share your personal information in the following situations:

Retention of your Personal Data

The Austrian Society will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

We consider that our Activities are of interest to you, as applicable (a) for the duration of your membership with the Austrian Society; (b) for as long as you have not requested to be unsubscribed from a newsletter or other mailing list, whichever is longer. We will keep your Personal Data for such time, and a reasonable time afterwards to monitor that we have respected our obligations towards you. 

The Austrian Society will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Website or electronic platforms or accounts, or we are legally obligated to retain this data for longer time periods.

Transfer of your Personal Data

Your information, including Personal Data, is processed at such places as the Austrian Society’s Activities are organized, set up, hosted, and in such other places where the parties involved in the organization, set-up, and hosting are located. Although this will mostly be in the Province of Quebec, certain of such persons are located in other jurisdictions. It means that this information may be transferred to — and maintained on — computers located outside of the Province of Quebec where the data protection laws may differ than those from your jurisdiction. This will mostly be in Europe, where your Personal Data will be governed by GDRP, however may also be towards other jurisdictions. 

The Austrian Society will take all steps required by Quebec law to ensure that your data is treated securely and in accordance with this Privacy Policy.

Delete your Personal Data

You may update, amend, or delete your information at any time by contacting us. You may also contact us to request access to, correct, or delete any personal information that you have provided to us.

Please note, however, that we may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of your Personal Data

Legally required disclosure

Under certain circumstances, the Austrian Society may be required to disclose your Personal Data if required to do so by law.

Security of your Personal Data

The security of your Personal Data is important to us, however no method of transmission over the Internet, or method of electronic storage is completely secure and without risk. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security. Consequently, by participating in our Activities, you accept such risk. 

Children’s privacy

Our Activities are addressed to adults. Participants may bring their children to certain events, always under their supervision and guardianship. Certain programs we have (such as the Debutante and Cavalier program) are addressed to youth over 16 years old. We do not knowingly collect Personal Data from or relating to anyone under the age of 14. If you are a parent or guardian and you are aware that your child under 14 has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children under the age of 14 without verification of parental consent, we will take the necessary steps to remove that information from our servers.

Links to other websites

Our Website or other online communications may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time.

We will notify you of any changes by posting the new Privacy Policy on this page.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact us

If you have any questions or concerns about this Privacy Policy, you can contact our Data Protection Officer Monica Schirdewahn.

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